5 Time-Saving Hacks for PowerPoint Presentations

PowerPoint is the most popular presentation software, but it’s not used to its full potential. It actually offers tons more than most people actually use. You can become much more productive and effective with these PowerPoint hacks, and drive more success for your business.

Let’s show you the highlights of the last webinar where Boris showed you 5 time-saving PowerPoint hacks for better slides. Watch how to take away from the hassle and focus on your content: Full Webinar Video.

1. Customizing PowerPoint Settings

PowerPoint is a powerhouse. To achieve success with it, you need the right setup. Here are a few key settings you should know before you start designing your presentation.

Recover More Actions

It’s important to be able to recover enough steps if you reach a point where you need to go back in your changes. You know how life-saving the undo option is. Let’s show you a hack to extend the number of times you can abuse the Ctrl-Z action.

Go to your PowerPoint Options and open the Advanced settings.

(Home > Options > Advanced)

In the Editing Options you have a setting called Maximum number of undos. Bump this up from the default value of 20 to something like… 50 or 60.

It goes without saying that the undo setting is something basic and familiar. However, when you need it the most, this extended limitation can be vital in terms of the time you have to work on your presentation. Being able to undo enough steps to let you recover changes can be a life saver. 

Important note: The maximum number that Microsoft allows here is 150, but this is not recommended due to heavy potential loads on your memory.

2. Controlling PowerPoint Fonts

Imagine you just finished an epic presentation with 120 slides and it feels like it took you an eternity to complete. And now you realize you used the wrong font.

Bummer!

Now you have to go through every single slide, select the text and manually change the right font… but what if you could do that much faster?

Changing the Fonts on All Presentation Slides

Instead of doing it slide by slide, you can change the global font of your presentation with a couple clicks and save tons of time.

Go to your PowerPoint Home tab and find the setting called Replace in the Editing section.

The field lets you select the font you want to change and then select the font you want to replace it with.

So for instance if you have used Arial in certain slides but it needs to be changed, or if you’ve used the wrong font in your entire presentation… this is where you fix it. Instantly.

Important note: If the loading is taking a while – give it enough time! Don’t rush to kill the application.

3. Color Consistency in PowerPoint

It’s obvious that keeping consistent branding requires using the same colors throughout your slides. One of the simplest tools to use for changing colors fast is the eyedropper tool in your Home tab.

Extend the Eyedropper Reach

By default, the eyedropper is limited only to your slide. Meaning, you can only get colors that are already present in the slide you’re currently editing.

However, you can go past that using a small hack that PowerPoint allows. Once you select the Eyedropper simply click and hold the left mouse button and then drag it to wherever you want on your screen while holding it down to select the color you want.

Press & hold left mouse button + drag and select desired color.

Important note: This also works for selecting colors from objects that are outside of your PowerPoint presentation.

That’s the fastest way you can instantly select the color you need for any element in your current slide. It’s a very handy little hack that saves you tons of time and makes you wonder… how didn’t I think of that before?

4. Excel Table Chart Animations

Can you animate an Excel table in PowerPoint? It’s in almost every presentation you’ve ever seen – the good old table chart. Now we’ll show you a trick to animate your table charts and make them more engaging. Most importantly – easier for your audience to understand.

Animate Rows and Columns

When you already have a table chart in your slide but want to animate it’s separate elements, there are a few steps you need to take.

If you simply select the whole table and go to Animations to pick the one you want… it simply shows the entire chart. Let’s show you how to go around that.

1. Create a new slide

2. Copy the table chart

3. Paste it into the new slide by selecting Paste Special from the Paste Options

4. Paste as Picture (Enhanced Metafile)

5. Go to Picture Format in the PowerPoint menu

6. Select the Group menu and click Ungroup (Repeat action twice)

7. Select and edit animations for each separate table chart object

Now you can add any animatino you’d like to any element in your chart. This way you can control your table charts so the data inside appears bit by bit so it’s easier on your viewers while you present. It also gives you more time as a presenter to carefully assess each piece of data you’re highlighting.

5. PowerPoint Hacks for Transitions

The new Morph animation was a total game-changer that redefined the way that presentation designers work with PowerPoint.

It allows you to easily create animations and transitions between slides that blow the minds of your audience. You can create mesmerizing effects that make a lasting impression on viewers and we’ll show you how.

Morph Transition for Beginners

Morph lets you move objects (icons, text, images, etc) from your current slide into the next slide. 

This allows you to create immersive experiences with different numbers and visuals that help you breathe life and motion into your message.

You can use it like a scaling/zooming tool, the same ones you have in some video editing tools. For instance take an object from the center of your current slide and shrink it down to the corner of your next slide.

1. Go to your Transitions menu

2. Duplicate your slide

3. Place your objects where you want on the new slide

4. Apply the Morph transition

You can see examples of beautifully designed slides in our YouTube video where we show the presentations that Boris used to inspire our webinar viewers.

We highly encourage you to implement the Morph transition in your presentations right away so you can explore the infinite ways you can turn your presentation from something boring into a memorable experience.

Watch the full Time-Saving PowerPoint Hacks webinar here:

What’s coming next?

Hope you liked these time-saving PowerPoint hacks! Signup for Part 1 and Part 2 of our next webinars that will cover the topics of presentation templates. Learn how you can start designing multiple custom presentations that keep your brand consistent and help achieve your business goals.